General Notes:

• The College retains the right to alter any of the tuition benefits programs without notice.
• Full-time employees will be eligible for the tuition remission in the first full semester following ninety (90) days of employment. Regular part-time employees will be eligible for the tuition remission the first full semester following ninety (90) days of employment.
• An employee or dependent enrolled in any Wilmington College course is subject to the course and College minimum enrollment requirements.
• An employee or dependent must be in “good academic standing” as defined by the institution attended to qualify for remission or grants.
• When an employee resigns or is discharged, all tuition benefits cease at the time of termination and current tuition costs will be pro-rated accordingly.
• Death or disability of an employee will not terminate an existing tuition benefit. The children and spouse will continue to benefit from the policy in force at the time of death or disability whether or not receiving benefits at the time of death or disability.
• Graduate level benefits are available for full time employees and their spouses only through the CIC-TEP tuition exchange program.
• Full Time employees are eligible for tuition remission benefits for the WC MOL program at the 50% discounted rate. The MSOT are not eligible for tuition remission or discount benefits at this time.
• Summer school enrollment is available on a space available basis.
• Tuition remission will be reduced if the eligible student (employee or family member) also receives aid from any source that is restricted to the payment of tuition or if the total aid package exceeds direct cost. Ohio grants and scholarships may be applied to tuition, but not to room and board. Those who live on campus who are eligible for a Pell Grant, College scholarships, or other aid that is not restricted to the payment of tuition will not have the tuition remission reduced unless the total aid exceeds direct costs.
• Applicants for tuition remission must file the FAFSA annually. The FAFSA is available onlineat www. Fafsa.gov.

• Employees or dependents enrolled for 9 or more hours will be required to pay the student activity fee and technology fee.

Tuition Remission  

(Applies Only to Undergraduate Courses Taken at Wilmington College) 
Full-time employees, their eligible dependents, and the employee’s spouse may enroll in Wilmington College classes and receive tuition remission subject to the following conditions (No books, fees, or housing expenses are covered). Full-time employees receive 100% tuition remission beginning the first full semester following ninety (90) days of employment.

Regular part-time employees, their eligible dependents, and the employee’s spouse may enroll in Wilmington College classes and receive tuition remission subject to the following conditions (No books, fees, or housing expenses are covered). Part-time employees are eligible for a tuition remission benefit after ninety (90) days of employment with the College. Eligible part-time employees must be actively employed during the semester in which the tuition remission benefit is used.

• An Eligible Family member is a spouse or the biological, adopted or legal stepchild of the faculty or staff member that enrolls in a first undergraduate degree program or non- degree certificate program and must complete the Wilmington College degree program within twelve (12) semesters.

The intent of the employee or dependent determines the conditions that are followed. Courses may be taken to earn a degree, transfer to another institution, or be recorded to document the experience (transcript courses).

Transcripted Courses

Employees are eligible after ninety (90) days of employment and must be in good performance standing (not under a Performance Improvement Plan).

• Employee must have their supervisor’s permission to attend a course during working hours.
• Only one course may be taken during an employee’s normal working hours per semester. Time missed from work must be made up.
• Eligibility for taking courses must be verified by the Human Resources Office each semester.

The verification form (completed annually) will require a work make up plan for employee’s that must be approved by the supervisor and the supervisor’s appropriate President’s Council Member in addition to the Human Resources Officer prior to registration. It is the employee’s responsibility to file the proper paperwork in a timely fashion to receive tuition remission.

• Employee or family member must apply for admission to Wilmington College and become matriculated through the normal admissions and registration procedures. Employee may use Catalog provisions for Special Students prior to actual acceptance, however, catalog limits do apply.
• There is a lifetime limit of 130 semester hours after which only enrichment courses will be allowed (or enough courses to complete one degree with a maximum of two academic majors). Exceptions to this must be appealed to the Office of Academic Affairs and the employee’s appropriate President’s Council Member.

Enrichment Courses

Courses taken under these policies will not be transcripted. The Human Resources Office will record use of the benefit.

• Employees are eligible after ninety (90) days of employment and must be in good performance standing (not under a Performance Improvement Plan).
• Courses can be taken on a space available basis only.
• Employee must have their supervisor’s permission to attend a course during working hours. Only one course per semester may be taken during an employee’s normal working hours. Time missed from work must be made up.
• Eligibility for taking courses must be verified by the Human Resources Office each semester.

The verification form (completed annually) will require a work make up plan for employee’s that must be approved by the supervisor and the supervisor’s appropriate President’s Council Member in addition to the Human Resources Officer prior to registration. It is the employee’s responsibility to file the proper paperwork in a timely fashion to receive tuition remission.

• Registration for the courses will take place no sooner than one week prior to the start of classes.
• Employee and family members must have the instructor’s permission to take the course. However, faculty members may not deny permission for reasons other than space limitations in the class. Employee must enroll for the class at the Records Office after verification of employment by the Human Resources Office.
• In order to record participation, allow all students to have e-mail accounts, place all students in WebCT rosters, etc., family members selecting the enrichment course option will need to be given an ID (CARS) number by the College.
• There is no lifetime limitation on enrichment courses.

Tuition Exchange

Tuition Exchange Program (tuitionexchange.org)--This is a scholarship program that is available to eligible dependent children of eligible full-time faculty and staff. In order to receive a scholarship, the dependent child must be officially admitted by the gaining institution and be formally accepted into the Tuition Exchange Program (TEP). There are no guarantees that either will occur. An application for the program should be submitted to the Wilmington College Financial Aid Office by the June 30 following the student’s completion of eleventh grade. Subject to the availability of openings at the importing institution, an educational grant for a period necessary to complete one baccalaureate degree, not to exceed a maximum of eight semesters or twelve quarters, may be granted for each eligible dependent child.

Our college must maintain “good standing” status with Tuition Exchange, Inc. in order to export students to other institutions. While the College will attempt to manage the TEP so that any eligible dependent child who wants to apply for Tuition Exchange can do so, it cannot guarantee participation because the College has no control over the number of students who wish to attend under the TEP from other institutions. Therefore, there may be years when no or limited numbers of students will be certified to apply to the Tuition Exchange Program. In such cases, if more students apply for the TEP by June 30 than the College is allowed to export, seniority will be used in determining the eligibility of dependent children who will be certified for participation.

The eligible dependent children of full-time faculty and staff who have been employed full-time for at least three years are eligible to apply for the TEP. (The three-year requirement must be met prior to the start of the college term for which the scholarship is to be considered.) An employee may not have more than one eligible dependent child participating in the TEP at any point in time. The eligible dependent child must be the biological, adopted or legal stepchild of the faculty or staff member. The eligible dependent child must be and remain a dependent as defined by the IRS, must be enrolled in a regionally accredited college within 24 months of high school graduation or within 24 months after completion of military service, must attend college full-time as defined by the college selected, and must remain in good academic standing. Children who have an earned baccalaureate from another institution are not eligible for the TEP program. TE awards are based on class levels with an eight-semester maximum for entering undergraduate freshmen. Sophomores would be awarded six semesters and juniors would be awarded four semesters to complete degrees OR graduation, whichever is first. Schools offering graduate TE scholarship opportunities, generally offer the student a total of four semesters of eligibility.

A dependent interested in the TEP needs to begin the application process approximately 15 months prior to the start of the freshman year in college (apply before June 30). Application materials can be obtained from the Financial Aid Office. Acceptance in TEP is not guaranteed, and it is up to the gaining institution to determine if a child is accepted and annually re-certified for a TEP scholarship.

CIC Tuition Exchange Program

CIC-TEP is a network of CIC member colleges and universities willing to accept, tuition-free students from families of full-time employees of other participating institutions.

Each participating institution agrees to accept (import) annually at least three new students from other participating institutions. There are no limitations on the total number of exports. Each participating institution sets its own criteria for selecting applicants into the program. This approach is both nondiscriminatory and in full compliance with IRS regulations.

All full-time employees of a CIC-TEP participating institution are eligible with their spouses and dependents. Graduate study is limited to employees and spouses. Student applicants must be admissible at the host/importing institution with regular institutional admission standards and must comply with all of the host/importing institution’s financial aid policies and procedures. Students must maintain good overall academic and social standing and satisfactory academic progress.