Unplanned Absences
All employees are required to call their immediate supervisor, or an alternate designated by the supervisor, to report an unplanned absence and to state the reasons for the absence as soon as possible, but not more than one hour after the normal reporting time. Failure to notify the supervisor may be cause for disciplinary action. If the employee is unable to return to work on subsequent days, the supervisor must be kept informed on a daily basis until or unless a formal leave is approved. The supervisor must notify Human Resources when the leave period extends longer than three days.
Any employee who must leave work during scheduled work time, for any reason, must first obtain permission from his/her supervisor or, in the event the supervisor or a designee is not available, the employee should contact next level manager.
Any employee who is absent three consecutive workdays without notifying the supervisor (or being on an approved leave) will be considered to have abandoned their position and their failure to report will be considered a voluntary resignation.
Planned Absences
It is expected that vacation will normally be planned in advance according to the supervisor expectations, with a Vacation Request submitted in the HRIS system for approval. Planned absences that may qualify for Family and Medical Leave should follow the FMLA policy. Other personal leaves should also follow the corresponding leave policies.
Medical Documentation/Work Release
The supervisor and the Chief of Human Resources may request a certificate signed by the attending physician for any absence due to illness or injury that extends beyond three consecutive days.
If an absence for medical reasons is anticipated to be longer than seven days, you must submit your health provider’s documentation of medical disability to the Human Resources Office. Notify the Human Resources Office of your anticipated absence and the expected length of the absence as soon as possible so an FMLA (Family Medical Leave Act) form and Short-Term Disability form can be issued in a timely manner. When an employee is eligible for both FMLA and Short-Term Disability, the two will be coordinated and run concurrently. (Supervisors: Please ensure that these procedures as followed by those you supervise…or report an anticipated extended absence to the Human Resources Office yourself for follow-up.)
In instances of hospitalization, extended illnesses, or absences due to on-the-job injury, the employee must obtain a release from the attending healthcare provider before returning to work.