Certify is our expense reporting vendor. Here are some fast facts:
- Credit Card Reports Are Due Monthly.
- The due date is the 7th of each month.
- Both reimbursement expense reports and credit card reports will be downloaded on the 10th and paid the Friday following. Delays result in no one getting paid on time.
- The system is automatically starting an expense report on the first of the month.
- Fill your wallet as you go with receipts and expenses.
- Merge items will match up scanned receipts to P-Card charges automatically.
- Reimbursement expense reports must be filed in the same semester that they occurred to get paid. The monthly report will still pull any items for that month to your wallet. You can delete the report and your items will go back into your wallet. This option is available for those that have mileage for minimal travel throughout the semester.
- If you did your report before the first of the month and the system pulled a zero $ report, you can delete it, *Recommend leaving items in wallet to let system pull the report.
- Reminder that the system does pull all credit card items on the first of the month. Items charged on the last day of the month may not appear in your wallet till day 2 or 3. These can be added to the report from the wallet, when matching up the cc statement.
- You do not need to fill in your commute distance as each of the campus locations are loaded in the system.
- All expense reimbursements are to go thru Certify.
- The only current exception is when you are being reimbursed outside of your department/budget.
- Such as an athletic coach traveling for admissions purposes. Please submit on paper report.