Planning Responsibilities of the Area Coordinator
- To plan the total program in advance, for at least two years, preferably a three- or four-year period. Such planning should take into account enrollment projections, as provided by the Academic Dean/Dean of the Faculty or Vice President for External Programs, the needs of students for specific courses and programs and the workload guidelines stated elsewhere in this handbook. Every effort should be made to operate economically and yet with flexibility.
- To provide the Academic Dean/Dean of the Faculty and/or Vice President for External Programs with a tentative schedule for the coming year, indicating courses and instructors for each, preferred hours and locations (although both of these may be changed by the appropriate Vice President) and with any notes which may be helpful to those who must plan overall programs at a date specified by the Academic Dean/Dean of the Faculty. Generally, consultation with a faculty member or the Area Coordinator will precede any changes of a class meeting time.
- To bring such a plan up to date for each semester at the request of the appropriate Vice President and to make certain that the Academic Dean/Dean of the Faculty's office has at all times an updated course description for every course for each semester, so that detailed course descriptions may be available to students, advisers and the faculty evaluation system. Outlines for the course description are available in the Academic Dean/Dean of the Faculty's Office.
- To review new or revised course offerings and to make certain that all suggested changes are submitted promptly to the Academic Dean/Dean of the Faculty for forwarding to the Academic Policies Committee. Special topic courses may be offered on an experimental basis under a 198 or 398 number without approval of the Academic Policies Committee, although a copy of a course description must be sent to the Academic Dean/Dean of the Faculty with the schedule. The Academic Dean/Dean of the Faculty and the Committee must approve all other courses before such courses can be included in a schedule or entered in the catalog.
Planning Responsibilities of the Deans
Each individual Dean has oversight of all aspects of their respective academic programs and are, therefore, responsible for coordinating schedules and teaching loads. It is the responsibility of each Dean:
- To make sure that Academic Area plans, and schedules are adequate and well thought out and that they conform to faculty workload guidelines.
- To make sure that schedules are well balanced, that they provide students with as much course access as possible. Final decisions regarding course times and meeting places rest with the appropriate Vice President.
- To provide enrollment projections and such other information as may be useful in the preparation of schedules and determination of staff needs.
- To review academic plans, especially those which go beyond the immediate year in light of overall College objectives and projected fiscal or other constraints and to assist academic staff in general with the preparation of plans for their own work, on an individual or Academic Area basis or through special task groups.