1.4 Administrative Structure

The Board of Trustees

The Board of Trustees, as provided by the Code of Regulations, consists of a maximum of 33 people and a minimum of 13, of whom the majority must be members of the Religious Society of Friends. Members of the Board are appointed for four-year terms, with a limit of three successive terms. Each year faculty and student representatives meet with the Board on a regular basis.

All of the power and authority of the College is exercised by the Board of Trustees. The Board meets in plenary session three or four times a year. Interim meetings of the Executive Committee are held as needed.

Officers of the Board are Chair, Vice-Chair, Secretary, Treasurer and Assistant Secretary. Standing committees include Executive, Finance & Audit, Trusteeship, and Quaker Connections. Ad hoc committees are set up from time to time and trustees are frequently asked to serve on task forces that consider particular problems or areas of college operations.

The President

Appointment: The Board of Trustees will select three of its members, the Wilmington Yearly Meeting will select three of its members and the faculty of Wilmington College will select three of its members to compose a nominating committee that will gather, investigate, interview and nominate candidates for the President of the College. This committee so appointed and organized by the Board of Trustees will develop its own requirements for candidates. The Board of Trustees shall select the President from the candidates nominated by the committee. The nominating committee may disband itself by majority action and request a new committee to be constituted, whenever it thinks it is unable to make further progress.

Duties: The President is directly responsible to the Board of Trustees for the execution of the total program of the College. The duties of the President are contained in the By-laws of the Board of Trustees that state, “He/she is responsible for leading the College in a manner consistent with the purpose and mission statement, implementing Board policies, keeping the Board informed, consulting with the Board in a timely manner on issues related to its policy-making and fiduciary responsibilities, and serving as the College’s spokesperson and representative. The President has the authority to execute documents on behalf of the College and the Board, consistent with Board policy and decisions, and in the best interests of the College.” (From the Board of Trustees By-Laws)

The President appoints academic and administrative officers and staff, serves as an ex officio member of all standing committees of the Board, presents quarterly reports on the income and expenses of the College, submits an annual operating budget to the Board for approval and makes an annual report to the Wilmington Yearly Meeting on the condition of the College.

The President discharges his/her duties with the assistance, advice and counsel of the members of the President’s Council. The members of the Council are listed below.

                 VP of Academic Affairs/Dean of Faculty 
                 Faculty and Instructional Programs, Library, Peace Resource Center, Office of Academic Records, 
                     Office of Institutional Effectiveness, Quaker Heritage Center, 
                     Harcum Art Gallery, Academic Farm, and Equine Center, OT graduate program, Student Resource Center

                 VP for External Programs
                 Masters of Organizational Leadership, Prison Program, Online, International Affairs, Workforce Development

                 VP for Student Affairs/ Dean of Students 
                     Student Affairs, Health Services, Housing and Residence Life, Multicultural Affairs, Campus Ministry,
                    Service Learning, Student Activities, Student Orientation, Student Success.

                 Chief of Athletics
                 Athletic Programs (Intercollegiate and Intramural), Sports Information

                 Chief Financial Officer/VP Business and Finance
                 Accounting, Accounts Payable, Budget, Purchasing, Rentals

                 VP Marketing and  Enrollment
                 Office of Admission, Financial Aid, One-Stop Center, Student Financial Services, Student 
                     Recruitment, Public Relations, Marketing

                 VP College Advancement and Alumni
                 Alumni & Parents Relations, Annual Giving, Leadership Giving, Major Gifts

                 VP Information Technology and Operations
                 Information Technology, Physical Plant, Campus Safety

                 Chief of Human Resources 
                 Human Resources, Payroll and Benefits, Compliance

                 Chief of Staff

The functions above may be modified from time to time. Call or email the Human Resources Office if you would like a copy of the current administrative flowchart
All job descriptions are maintained by Human Resource office.